Get clear, concise, up-to-date advice with our practical, step-by-step guides. The letter shall state if employees shall return to coming into their usual place of work or if they should carry out their duties from their own homes. Tell us a little about your organization and what you want to accomplish, and we’ll recommend a custom solution in just a few minutes. Even better, combine it with a video from your CEO or HR leader. Because, when it comes to public health, you don’t want to underreact, but you don’t want to overreact either. In case you have the slightest symptoms (e.g. As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to … Learn more about the features available and how they make each recruiting task easier. laptops, notebooks, chargers, etc.) 2019 Novel Coronavirus Work Expectations Template – March 25, 2020; Essential Employee Sample Letter – March 31, 2020; Employee Communication for an Agency with a Positive COVID-19 Test – April 7, 2020; Sample: … As we’re currently operating under some uncertain conditions, and we’re not in a position to predict how things will turn around in the next few weeks or even months, let’s all work together to ensure our team’s wellbeing. But, with the COVID-19 outbreak officially declared a pandemic, you need to take even more drastic measures, like shutting down the offices and adopting a fully virtual work model. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Asymptomatic employees with access to COVID-19 testing may shorten the quarantine period to 7 days if a negative test is received within 48 hours of the anticipated return. Return to Work Guide – Assessing the Risk and Actions to Mitigate Them . This is why we’d like you all to pay extra attention and implement the following guidelines: Please don’t hesitate to reach out to HR if you have any doubts about which areas are considered high-risk. SAMPLE COMMUNICATION TO EMPLOYEES (COVID-19) This sample communication should be customized for each employer’s company and unique ... We will work with you to devise plans to accomplish what needs to be accomplished from ... includes your return from any of these countries within the past 14 days and all planned future travel. You also need to get your teams prepared for the next phase. Check your inbox Communication Templates/Samples. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Lastly, it’s good practice to let employees know that their hard work is appreciated. Also, make sure that you keep the communication lines open, beyond those emails, so that employees can address their concerns or questions about the pandemic outbreak. We might ask you to work from home for 14 days until you’re fully asymptomatic and avoid all in-person contact with colleagues in the meantime. Find out more about furloughing your employees . This email can go specifically to managers and team leaders in order to keep everyone aligned. Common COVID-19 symptoms are coughing, difficulty breathing and fever, but we ask you to use your sick leave even if you have the slightest symptoms in order to prevent potential infection in the workplace. For every hiring challenge, Workable has a solution. This could form an extension of the current framework for the testing of essential workers and members of their household, and will mean every employer implementing a systematic approach for their workforce. It's packed with ideas that you can customize for the needs of your business. There’s no need to panic – let’s all contribute to keeping our workplace safe. It’s also likely that more large-scale testing for COVID-19 infection will form a key part of facilitating a safe return to the workplace for larger numbers of employees. Look below for the latest news and updates, as well as critical member-only resources. Instantly Download Free COVID-19 Letter Templates, Samples & Examples in Microsoft Word (DOC) and Google Docs Format. We are canceling any scheduled events that would take place in our offices. Employers should not require a COVID-19 test result or a healthcare provider’s note for employees who are sick to validate their illness, qualify for sick leave, or to return to work. Coronavirus and COVID-19 The coronavirus pandemic has changed the way we work and manage employees. Keeping the workplace safe is a group project. Disclaimer: This policy template is meant to provide general guidelines and should be used as a reference. In light of the current health care crisis, different individuals need to make sure they can address issues regarding work and personal matters. We have heard clearly that many employees are concerned about taking public transportation to work. Human resources departments can use our free Return to Work Forms to collect information on the cause of injury or illness, upload supporting documents, and outline the reintegration plan for both employee and employer. With the help of Covid-19 letter templates, the person can send a clear message to respected recipients. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). ... Letter to staff who refuse to return to work due to COVID-19 concerns. Mostly, make sure you also stay safe and reach out with any questions or concerns you have. This letter template can be used to seek the agreement of an employee to a period of lay-off or short-time working. Employees will need to follow new health and safety protocols. or coordinate some details with your colleagues. Check out our infographic on social distancing at work. Banish the blank page for good with our 1000+ HR templates. We’re expanding our work from home policy, so you can talk to your manager and HR about the option to work from home in cases where: In the following days, we will provide you with technical guidelines, along with some productivity tips, to help you work from home effectively. Templates for employers. If an Employee Tests Positive for COVID-19: Sample Company Communication. The best way to do so is to contact the employer through a letter or an email, and request for working remotely. Also, as guidelines on international travel guidance are regularly updated, be mindful of any upcoming trips you’ve booked, including those in areas that are currently low or moderate risk. 6 Steps To Take If an Employee Tests Positive for COVID-19. Let your team know who to contact with questions and encourage an open door policy. When a virus spreads, so do the rumors and fears. Coronavirus and mental health at work; Supporting mental health in the workplace; ... Template letters, forms and HR documents. Most importantly, provide managers some useful tips so they can help their teams remain calm and productive during these times of uncertainty. Consult our guide to Mental Health At Work: Helping Employees Cope During COVID-19. If you’re feeling sick, leave the office immediately and stay at home until you’re completely asymptomatic. There’s a lot business can do to make workplaces safer, though some strategies will vary by industry. Cover your mouth with your elbow when you cough or sneeze. For the most up-to-date version, see our lay-off/return-to-work toolkit. It’s useful to scale your outreach to the staff based on the current situation in the region where you operate. If you’re catering for a family member who’s been diagnosed with COVID-19, but can work, you can request to work from home. Dear _____,. That’s why we are offering free printable HR, health, healthcare, and other COVID-19 templates related to the COVID-19 Coronavirus. If you have something planned, talk to your manager; we’ll try to rearrange trips when we have official guidance that’s it’s safe to travel. Americas: +1 857 990 9675 Ask questions, find answers, get tips, and dig deeper into our product. As discussed in our article, New (and mandatory) COVID-19 Screening Tool for Workplaces, in Ontario there are mandatory pre-screening questions that must be asked before a worker or visitor should be permitted to enter the workplace. For Australian employers, there is a COVID-19 Stand Down Letter. Connect with our team of Workable experts and other industry professionals. File. Employers' health and safety duties and coronavirus (COVID-19) Template letters: If your employer is asking you to return to work and you have concerns about your health and safety, you can use our template letter for employees and letter for workers (depending on your employment status) to raise your concerns and discuss staying off work. Starting from [date] you’re all asked to work from home – our offices will be open in case you need to go and take your things (e.g. If so, we will update you as soon as possible by email. We do take and will continue to take precautionary measures so that we can keep working with a lower risk factor, but we realize that health is the top priority at this point. Employees have a protected right to work in a safe environment. Covid-19 is the disease caused by Coronavirus and it spreads largely through coughing and sneezing. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Read our in-depth report. Use one of the below strategies to determine when HCP may return to work in healthcare settings 1. Coronavirus (COVID-19) Health and wellbeing. If you’re unsure about something, simply ask and we’ll find a way to make it work for everyone. with . Don’t let jargon stand between you and your to-do list. Please cancel any meetings you’ve already planned with them and reach out to our IT department to get support on how to run these meetings virtually if possible. If your Welcome Back letter contains all these elements, you’ll be off to a great start. Source and evaluate candidates, track applicants and collaborate with your hiring teams. Learn more about it now. A return to work form is used to document the details of an employee’s return to work after a period of illness or injury. Feel free to reply to this email or stop by HR if you have any questions or concerns. Once downloaded, you can easily edit the language as required. Use hand sanitizers with at least 60% alcohol – we’ve equipped the office so you can find one anywhere. Sign up for jargon-free hiring resources. Get in touch with your manager and team members to discuss best ways to connect virtually. We will all continue to navigate and learn within the landscape of COVID-19. WHO Coronavirus disease (COVID-19) travel advice. Families First Coronavirus Response Act Request Form. RE: Coronavirus/COVID-19 Return to Work. Talk to your manager immediately and work from home or get sick leave. Exclude from work until 1.1. At minimum, everyone will implement more thorough cleaning procedures and increase access to hand sanitizers. We have already sent [or, we plan to send shortly] a company-wide email to announce some [additional] measures we’ll be implementing – please make sure that you and your teams are following these guidelines. if you decide to offer more flexible remote work options, as well as any guidance you have from the government. Available in A4 & US Sizes. Employees are most likely expecting such a transition but make sure you give them all the necessary resources to adjust as smoothly as possible. If you have recently traveled (to any location) or live with someone who did, please reach out to HR and your manager. COVID-19 Symptoms: Employees with symptoms of COVID should self quarantine and consult with their physicians. Download COVID-19 Return To Work Letter Template. But, with the COVID-19 outbreak officially declared a pandemic, you need to take even more drastic measures, like shutting down the offices and adopting a fully virtual work model. Although for the time being our region is mildly affected, we want to act fast and ensure we’re taking all the precautionary measures to avoid any risks. You can refer to our sick leave policy [insert link] for more details on the process. I hope you and your loved ones are all healthy. Resolution of fever without the use of fever-reducing medications and 1.2. At this point, we can’t tell for how long we’ll have to work remotely but rest assured we’ll do anything we can to help you adjust to this new virtual work environment. (You can consult the. As you know, we are taking preventive measures against the COVID-19 outbreak which means that we all need to adopt some new work habits. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. Improvement in respiratory symptoms (e.g., cough, shortness of breath), and 1.3. We should all be especially attentive to employees who may be at a higher risk for Covid-19. 3. So, make sure to give them clear guidelines and set the right tone so that they can all remain calm but cautious. Employees without COVID-19 symptoms may return to work after 10 days of quarantine. Coronavirus Memo To Employees. Remember, you’re here to help and support them in any way you can. Europe & Rest of World: +44 203 826 8149 This letter is to inform you that you will be required to return to work to carry out your usual duties as a _____ with _____ as of _____.We expect you to be ready to begin working from _____ on _____ at your workplace at:. Struggling with a task or project? Your letter won’t cover all the bases. Example letters, forms, policies and HR templates for employers to use. We rely on you to help your team members adjust as smoothly as possible. cough) but can work, don’t risk staying at the office. If you have traveled to any of the high-risk areas (or if you’re currently there), please contact HR and your manager as soon as possible. You can find here [link] comprehensive guides on how to work remotely effectively and what tools to use in order to keep being productive. Although an employee’s unreasonable fear of contracting COVID-19 in the workplace may not be sufficient grounds for rejecting a job offer and continuing to be eligible for UI benefits, an employee… Read the minds of our team of HR writers. These all might sound like inconveniences, but they’re preventive measures we need to take in order to protect our health, and also not infect our loved ones or fellow citizens. for an email confirming your subscription. These letters are tailored to employees who are required to be present at an actual workplace, at least most of the time. It may not take into account all relevant local, state or federal laws and is not a legal document. Scope. You have a medical background such that COVID-19 could put your health at risk. This is a measure we need to take to protect our health but also minimize the risk of further spreading the virus. This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. Need a little help? Inform the staff about the precautionary measures that your company is taking and provide clear guidelines so that employees protect themselves and the workplace. You can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery. Fill in and adapt our return to work sample letter so that it is relevant to your organization, and then circulate it to your employees. Furlough is a type of leave for employees or workers to stop work temporarily during the coronavirus (COVID-19) pandemic. You can customize the following email template during different trigger points to match the specific precautionary measures that you take against COVID-19 outbreak. We’ve created the following email templates that you can download, customize and send to your teams to inform them about your company’s preventative measures against COVID-19, also referred to as the coronavirus. Stay healthy and don’t hesitate to contact your managers or HR, if you have any questions or concerns. If they subsequently test positive for COVID-19, they should follow the instructions above for positive diagnosis. Remote work, technology, and engagement are hot topics in the New World of Work. Quickly Customize. You live with elderly/children/people with chronic diseases/etc. Wash your hands regularly throughout the day for at least 20 seconds at a time. For HR, this means sending company-wide announcements, updating WFH and remote work policies, creating a dedicated coronavirus policy, introducing flexible work options, and so on. At this stage, employees are already aware of the situation and – hopefully – getting preventive measures. As we monitor the situation and follow the guidance of local authorities and the World Health Organization, we have decided to make work from home mandatory across the company. The more employees who work remotely, the easier social distancing will be for those who can’t—which makes things safer for everyone. 16. The above applies even if you didn’t travel, but you live with someone who did travel to a high-risk area recently (e.g. 4.Employee . Talk to your manager to see if this is possible, based on current projects and team needs; if not, we’ll ask you to use your paid leave. Get clear explanations of the most common HR terms. Subject line: Team guidelines around coronavirus. Most importantly, give employees clear guidance on what to do if they feel ill—i.e., go (or better yet stay) home. With the coronavirus (COVID-19) outbreak officially declared a pandemic by WHO, companies all over the world have started to get action against its spread. Following up from [last week’s] email and considering the updates of the coronavirus outbreak in our region, we want to take some extra measures to protect our teams’ health. Be mindful of the inevitable changes in production and use this time to re-evaluate how you and your team are collaborating and how you can adapt to new working styles as we might need to work remotely for some time. We’re also doubling down on our efforts to keep the offices sanitized. Avoid touching your face – especially eyes, nose, and mouth – with your hands. Social distancing will play a big part, and you may also want to create a workplace mask policy. By writing a Welcome Back letter, you’re able to address several important issues. Return to Work from Furlough Letter (COVID-19) IMPORTANT: This document is no longer being updated. The COVID-19 pandemic has disrupted or closed many businesses around the world, forcing many employers to layoff or furlough employees. You’re also advised to refrain from visiting partners’ offices and scheduling meetings in coworking spaces. The way you communicate these changes to your team matters. Focus your email on the importance of hygiene along with guidelines to those who have traveled or plan to travel to high-risk areas. If you need the letters in a different format, or you cannot download them, email firstname.lastname@example.org . For those of you who still work from the office, be extra cautious with hygiene and try to avoid overcrowding meeting rooms. In the meantime, please reach out to your manager in order to coordinate regular meetings and workload. To give HR leaders a head start, Paycor an HCM software provider, is sharing a letter you can use to welcome your employees back to work. A letter of intent to return to work is written by an employee to let an employer know that they’re ready to return to work after a period of sickness, surgery, or injury. To: Our Valued Employees. Return to work letter from employer to employee (sample) To help you to welcome your employees back to work following COVID-19, we’ve prepared a free return to work letter template to make it easier. To encourage social distancing, SMBs may stagger staff schedules and close off or limit access to certain areas. At this stage, it’s important to make employees aware of the situation and let them know that you might have to take additional measures if the virus outbreak spreads in your region. This coronavirus policy applies to all of our employees who physically work in our office(s). Don’t be scared of over-communicating—this is an anxious time for many and employees need to know that their safety is always being put first. WFH v The Workplace. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. [You can also include specific, official guidelines from the government that may apply, such as pay to hourly employees, additional parental leave, etc.]. Workable is all-in-one recruiting software. Above all, we want to remain safe, healthy and calm. Start hiring now with a 15-day free trial. This return to work form can be used by public health professionals when assessing whether a healthcare personnel (HCP), who was cleared from having COVID-19, can return to work or not. COVID-19 symptoms may return to work after: 1) Or talk to us about your hiring plans and discover how Workable can help you find and hire great people. This toolkit will be updated frequently to reflect current legal guidance. Template: COVID-19 communication to employees Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. All businesses should consider investing in mental health resources, like access to Employee Assistance Programs (EAPs). In such times of uncertainty, your role in HR is to help everyone remain calm, but at the same time ensure that new policies are implemented. If you are diagnosed with COVID-19, use your sick leave as usual. 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